Effective time management can add at least an extra hour to a person's daily schedule and it begins with the morning's first "power hour," followed by a productive first hour of work and concludes with the last hour of consciousness.
Michael Angelo Caruso, motivational speaker and author of the 5 Cool Ideas book series, highlights his new book Time Management -- How to Gain One Hour a Day, in a tele-seminar release Tuesday Dec. 5.
Caruso explained there are three hours in the day that most people need to stop wasting in order to gain more time in their day.
Power hour, the first hour after waking up needs to start energetically. Caruso says to forget the snooze button, which only contributes to a groggy awakening. Instead, take a deep breath to fill the sleepy brain with much needed oxygen to wake it up. Then smile and begin the day with a positive affirmation, he adds.
After a well-balanced breakfast and a pint of water, Caruso suggests being on time for the first appointment of the day to avoid setting up a negative chain of events for the rest of the day.
Once at work, the first 60 minutes are usually spent on menial tasks that monopolize time that would be better spent prioritizing the rest of the day.
One of those tasks is sifting through the e-mail inbox, often stuffed with junk mail. Caruso suggests reading just the e-mails from the VIPs and saving the rest for later.
"When I started answering my morning e-mail one hour later, I was able to dedicate the first 60 minutes of my work day to critical projects like important phone appointments and tasks that directly produce revenue," he wrote. "Not a single person contacted me to ask why I answered their e-mail an hour later than usual."
Other ways to maximize time spent at work include getting there early, disciplining oneself to do the most important tasks first and re-prioritizing as the day goes along.
Caruso also provides in the 34-page e-book examples of how to best prioritize tasks on a daily basis. But be careful not to do too much at once, Caruso warns.
"Multitasking can actually cost you time, if you spread your attention too thin."
The third hour of the day that needs a fine-tuning is the last hour of the day. That is the last hour before falling asleep, Caruso says.
Falling asleep right away saves time and getting a good night's sleep can ensure an energetic and quick wake up the next morning.
"Do not watch or listen to broadcast media before bed," Caruso advises. Also, avoiding e-mail and telephone communication after 8 p.m. and not eating after 7 p.m. helps the mind and body wind down. Breath a deep sigh and a smile as you lie down, it releases endorphins and helps to decompress from a busy day, he says.
"Save several minutes a day by teaching yourself to go right to sleep."